Renewal brief
Assemble supplies, consumption, dates, service constraints and authority.
Care energy procurement / Decision pack
A usable brief. A documented decision.
Four connected records for finance, estates, managers and the authorised decision-maker. Start with the evidence you hold, record gaps and agree who will resolve them.
Care Circle Network Editorial Desk · Reviewed 27 October 2026
Download working record ↓
Quotation comparison
Compare complete costs and contractual exposure on the same basis.
Portfolio options
Record grouped and separate routes, including transition costs.
Board decision record
Document approval, conditions and the plan to verify the result.
CSV files contain prompts and blank fields for local completion. Keep resident information and unnecessary personal details out of the records. Downloading a template submits no information to Care Circle.
Completed example / entirely fictional
The lowest unit rate
is only one part of the comparison.
Assume one supply, 100,000 kWh a year, identical delivery periods and an annual standing charge of £365. The unit rates include all other modelled supply charges. Broker fees below are additional and not included in the rates. VAT is excluded throughout. These are invented teaching inputs, not market quotations, expected fees or savings estimates.
| Option | Unit rate | Energy cost | Standing charge | Separate fee | Subtotal |
|---|---|---|---|---|---|
| Reference | 30p/kWh | £30,000 | £365 | £0 | £30,365 |
| A | 28p/kWh | £28,000 | £365 | £600 | £28,965 |
| B | 27.5p/kWh | £27,500 | £365 | £1,200 | £29,065 |
On these assumptions, A costs £100 less than B despite its higher unit rate. Against the fictional reference, A is £1,400 lower after its separate fee. This comparison does not assess credit, service quality, contract flexibility or risk; those must also enter the decision.
Then separate the actual-volume effect.
If use under A were 95,000 kWh, its subtotal would be £27,565. The £2,800 difference from the reference reconciles as £2,000 from the unit-rate change at 100,000 kWh, plus £1,400 from 5,000 fewer kWh at the new rate, less the £600 fee. This is one stated calculation order; do not add another overlapping price-and-volume calculation.
The lower consumption is not automatically an efficiency saving. First examine occupancy, weather, area, service changes and meter accuracy. The example claims no benefit for a real care provider.
Download the completed fictional example ↓A completed decision entry
Illustrative finding: A has the lower modelled subtotal after fees. Outstanding evidence: contractual scope, care constraints and service commitments. Approval: no commitment until the authorised signatory has reviewed those matters. Verification: finance checks the first invoice against agreed rates and estates reviews consumption with the manager.